CVA Executive Director – Terms of reference – CVA – ACFP

CVA Executive Director – Terms of reference

Job Description

The Executive Director is responsible for the successful leadership and management of the Canadian Vocational Association (CVA) according to the strategic direction set by the Board of Directors (for Canadien citizens).

The primary responsibilities of the CVA Executive Director are the following:

 Leadership

  • To participate, with the Board of Directors, in developing a vision and strategic plan to guide the organization
  • To act as professional advisor to the Board of Directors on all aspects of the organization’s activities
  • To conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate

 Operational planning and management

  •  To develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the CVA
  • To oversee the efficient and effective day-to-day operation of the organization
  • Under the direction of the Chair, to provide support to the Board by preparing meeting agenda and supporting materials

 Program and project management

  • To oversee the implementation and evaluation of the organization’s programs and services
  • To ensure that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the Board
  • To oversee the implementation, execution and evaluation of special projects, in particular DACUM/CBET projects

 Human resources management

  • To determine staffing requirements for organizational management and service delivery
  • To recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission especially as this pertains to DACUM/CBT development and training

 Financial resources management

  •  To work with staff and the Board to prepare a comprehensive budget
  • To work with the Board to secure adequate funding for the operation of the organization through the development of partnerships and training projects
  • To research funding sources, oversee business development and write funding proposals to increase the funds of the organization
  • To approve expenditures within the authority delegated by the Board
  • To ensure that sound bookkeeping and accounting procedures are followed
  • To administer the funds of the organization according to the approved budget
  • To monitor the monthly cash flow of the organization
  • To provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
  • To ensure that the organization complies with all legislation covering taxation

Community relations/advocacy

  • On matters delegated by the Board, to act as a spokesperson for the CVA
  • To establish good working relationships and collaborative arrangements with businesses, community groups, funders, politicians, and other organizations to help achieve the goals of the organization

 Risk management

  • In discussion with the Board, to identify and evaluate the risks to the organization’s people, property, finances, and reputation and implement measures to control risks
  • To ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage
  • To ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage

 Personal Competencies

 The Executive Director should demonstrate competence in all of the following:

  • Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Lead: Positively influence others to achieve results that are in the best interest of the organization
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information
  • Think Strategically: Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.

Qualifications

  • A minimum of 5-year experience as manager in non-profit/voluntary organizations
  • Ability to exercise leadership and apply management principles as they relate to non-profit/ voluntary organizations
  • Ability to manage finances as they relate to non-profit/voluntary organizations
  • Ability to manage projects as they relate to non-profit/voluntary organizations
  • Use of IT common applications (email, internet, social media) and computer softwares such as Word Processing, Spread Sheet, Power Point.
  • Education: preferably, a university degree in a related field
  • The ability to communicate verbally and in writing in both English and French will be considered as an important asset

 Executive Director’s Primary Mandates
During Fiscal Years 2018-19 and 2019-20

  •  Increase the demand for CVA’s DACUM training and certification in Canada and internationally
  • Expand training and service offerings pertaining to the DACUM / CBT model
  • Increase CVA’s annual net revenues by 25 000$
  • Create partnerships in Canada and internationally, particularly in DACUM and CBT activities
  • Create/maintain a solid communications strategy

 Employment Status

A part-time contractual status with potential to evolve to a full-time function

Remuneration

 An annual remuneration of 25 000$ CAD. Each year, upon satisfactory execution of the mandates assigned by the CVA Board to the Executive Director, the CVA Board may also elect to grant her/him a bonus equivalent to 35 % of the CVA’s annual net revenue portion exceeding $60 000

Update 4 April 2018 

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